GrantThornton - regions

Business IT support (IT outsourcing)

What is business IT support?

Business IT support comprises a set of processes and activities designed to ensure compliance with standards for infrastructure maintenance and IT support in your organisation. It includes providing maintenance and technical support to staff, managing servers, networks, devices and software, and monitoring the IT infrastructure. IT outsourcing also involves ensuring the security of the infrastructure and dealing with problems as they arise, as well as regular software updates and ensuring system efficiency.

  • Who is it for?

    Business IT support is aimed at a wide range of organisations, including large corporations, medium and small businesses and government agencies. It can be tailored to meet the different needs and requirements of our clients, from comprehensive IT infrastructure management to specific technical services or support in selected areas.

  • When to use business IT support?

    When you do not have an in-house IT department or your resources are limited, and during periods of increased demand for technical support, such as during the implementation of new technologies, business mergers or major projects. Organisations also choose to outsource IT when faced with advanced technical issues.

  • What you gain from our IT support?

    Security, professional technical support, cost optimisation, state-of-the-art technology, ongoing care and rapid response to change. With an outsourced IT service, you can focus on your core business objectives and benefit from the knowledge and skills of experts with years of experience.

Scope of support

The scope of the service is determined individually for each organisation, taking into account your needs, budget and the specific nature of your business.

  • Help desk

    We provide you with access to responsive technical support, including hardware, system usage and application support, to help resolve issues efficiently and minimise downtime caused by IT problems, improve employee productivity and efficiency, resulting in increased business productivity and profitability.

  • Administration of servers, networks

    We ensure that the organisation’s IT infrastructure is properly managed, helping to optimise the performance of servers and IT infrastructure, resulting in increased productivity across the business. We provide access to specialists with knowledge and experience of IT infrastructure management, as well as the latest tools and technologies. By continuously monitoring and maintaining the IT infrastructure, we minimise downtime and problems related to servers and networks, reducing the costs associated with employing IT specialists and maintaining the IT infrastructure.

  • Managing cloud environments: M365, GCP, AWS

    When using cloud services, the management and administration of the cloud is key to ensuring the stable and secure operation of the business IT infrastructure. We can help you select a cloud provider that meets your organisation’s needs in terms of security, performance and service availability. We configure and manage cloud services. We help monitor the performance of cloud services and optimise resources, resulting in increased productivity across the business.

  • Backup management

    We conduct an initial analysis of your needs to understand the IT infrastructure, the amount of data to be backed up and the backup schedule. Based on the information gathered, we develop a personalised solution. We determine the frequency and type of backups required, the best locations for the backups and the appropriate encryption and security mechanisms. Thanks to our backup management services, our clients can be confident that their data are adequately protected and can be quickly restored if necessary. We regularly monitor the performance of the backup system. We ensure that backups are running according to schedule, that the system is available as designed, and we respond to any anomalies or failures. We provide regular reports on backups made and any problems that occur. This allows you to focus on your core business objectives and minimise the risk of data loss.

  • Managing the ERP environment

    The ERP environment is a comprehensive IT system that integrates many business processes in one place, such as those related to human resources management, accounting, warehousing, production, sales, customer service, etc. We implement and configure ERP systems according to the requirements and needs of your organisation. This may involve tailoring the system to your unique business processes and integrating it with existing systems. We monitor the performance of the ERP environment to ensure its stability and efficiency. With regular monitoring, potential problems can be quickly identified and resolved before they impact your business. We regularly update the ERP software to ensure compliance with the latest functionalities and security features. In addition, you can propose system optimisations to increase productivity and operational efficiency. We manage data security in the ERP environment. We ensure appropriate data security, access control and backups to minimise the risk of information loss. We can advise you on how to optimise your business processes using an ERP system. ERP-based data analysis and reporting helps you manage your business effectively and identify areas for improvement. We take care of the scaling and expansion of your ERP environment as your business grows. By ensuring sufficient flexibility, the system can be adapted to the growing needs of your organisation.

  • Website management

    Website management is a comprehensive process that includes oversight, maintenance, updates, backups and optimisation of your website. We provide technical support, responding quickly to enquiries, solving technical problems and advising on website development. We make sure that the site runs smoothly, meets the latest standards and delivers value to visitors. We manage the technical maintenance of the website. This includes monitoring server performance, domain management, updating the content management system (CMS) and other website components. We regularly update website content as required by the client, including adding new content, updating contact information, announcing promotions and offers, publishing blog entries, etc. We maintain the security of the website, including regular backups, ensuring protection against hacking, spam and other threats. Regular backups, software updates and the use of security features are key to protecting the site. We make sure that the site is fast and responsive, regardless of the device used to view it. We optimise the site for different screen sizes with responsive design.

  • Management of hardware and licence purchases

    The management of hardware and licence purchases plays a key role in ensuring that our clients have adequate IT resources and are able to make effective use of technology. We provide professional services to manage the entire procurement process, from analysing the client’s needs, making recommendations and selecting appropriate solutions, through to the delivery and implementation of the purchased hardware and software. The first step is to carry out a detailed analysis of the client’s needs. We work with the client to understand their requirements, business objectives and technology expectations. This enables us to propose appropriate solutions and make purchase recommendations.

    Based on the needs analysis, we advise the client on the selection of appropriate hardware and licensing solutions. We focus on finding the best match between the client’s requirements and the products available on the market. Once the right solutions have been selected, we negotiate with suppliers on behalf of the client to obtain the best price and terms. Once an agreement is reached, we execute the purchases and deliver the equipment and licences.

    After purchasing the hardware and licences, we handle the implementation and configuration of the solutions in the client’s environment. We provide full technical support throughout the process to make sure that the new solution works smoothly and as expected. We provide maintenance and support for the hardware and software purchased. Our regular monitoring, updates and maintenance keep equipment in the best possible condition and minimise the risk of failure. Over time, equipment will need to be upgraded or retired. We advise our clients on this and suggest appropriate upgrades or new solutions to improve the efficiency and performance of their systems.

  • Body leasing and lease-back

    Body leasing and lease-back are strategies for managing human resources. We use both approaches to optimise our clients’ resources and processes. In body leasing, we provide our own employees (IT specialists) to work for our clients for a certain period of time. Using staff when there is less demand for resources allows for more efficient staff management. The advantage is that you retain control of your human resources, while the additional employee remains contractually bound to Grant Thornton. Your organisation can adapt staffing levels to meet changing needs without having to go through a formal termination process with the employee.

    Employee lease-back is a business strategy whereby an employee is contracted to an external company (called a human resources provider, or a staffing company) and leased back to their original employer. In this case, the company where the employee was previously employed enters into an agreement with Grant Thornton to bring the employee back on a leasing basis. Your organisation can adapt staffing levels to meet changing needs without having to go through a formal termination process with the employee. Retaining someone who already knows your organisation can have the benefit of keeping knowledge and experience within the team.

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Benefits of IT Outsourcing

  • Professional technical support: We provide technical support so that your staff can count on effective solutions to their problems with computers, software and other IT equipment. This minimises downtime and ensures the smooth running of your organisation.
  • Cost optimisation: IT outsourcing can help achieve significant cost savings compared to maintaining a full IT department. You can pay only for the services you need in selected areas, allowing greater budgetary flexibility.
  • Use of new technologies: We focus on new technologies and solutions that can improve your organisation’s productivity and efficiency and give it a competitive edge in the marketplace.
  • Rapid response to change: IT outsourcing allows your organisation to respond flexibly to changing needs and market conditions, so you can easily scale your IT resources to meet current requirements.
  • Access to specialist knowledge and experience: We employ specialists in various aspects of IT who have knowledge and experience in areas such as network and server administration, backup management, security, networks, databases and programming. This allows you to benefit from the latest solutions and industry best practices.
  • Focus on core business objectives: By letting an IT service provider take responsibility for the IT infrastructure, your organisation can focus on its core business objectives and operate more efficiently.
  • Data and infrastructure security: We ensure that your data and IT infrastructure are properly secured and protected from cyber threats. Our regular monitoring and updates minimise the risk of attack and data loss.

IT outsourcing and industry diversity

We provide services to marketing agencies, law firms, accounting firms including HR outsourcing, consulting and advisory firms including tax consultancy, architects and design studios, construction and installation companies, the energy sector, the medical sector including medical startups, foundations and NGOs, startups in various industries.

IT support for large organisations and SMEs

In larger organisations, our business IT support can act as a complement to the internal IT function, resolving emergencies, implementing new technologies and monitoring and optimising the infrastructure. In SMEs, our business IT support service provides professional technical support and maintenance of the IT infrastructure, ensuring effective management of technology resources even in the absence of an internal IT department. Sole proprietors can benefit from our business IT support to help with computer and software issues.

IT support for public institutions

For public sector and government organisations, our IT support service provides the technical support and security required for IT infrastructure.

This solution gives our clients the opportunity to benefit from professional IT support, regardless of their size or the specific nature of their business.

Implementation process

  • Preliminary analysis and scope definition

    The process begins with a preliminary analysis of the client’s needs and requirements. We carry out an analysis of the existing IT infrastructure to understand the current situation and identify any problems. On this basis, we create a service plan that takes into account the client’s needs.

    We determine the scope of services to be provided. This may include technical support, infrastructure monitoring, data protection, software updates, etc.

  • Signing the contract

    Once the scope of services has been defined, we sign a contract that sets out the rights and obligations of both parties and the terms and conditions of the relationship, such as response times and support hours.

  • Implementation

    The implementation process may require us to prepare infrastructure and configure systems and software. We implement our solutions in a way that ensures a smooth transition to the new service model.

  • Post-implementation

    Monitoring and management

    Once the service is implemented, we monitor the client’s infrastructure to identify potential problems early on. We also manage servers, networks and equipment to ensure their smooth operation.

    Technical support

    We provide technical support to users by responding to reported problems, providing advice and resolving breakdowns.

    Security and data protection

    We ensure appropriate security measures are in place for the client’s IT infrastructure and data to minimise the risk of attack and data loss.

    Reporting and analysis

    We report regularly on our performance, providing lists of reported issues, analyses and suggestions for optimisation and improvement

  • Optimisation and development

    Business IT support is a dynamic process that requires constant optimisation and adaptation to changes in client needs and technology.

The process begins with a preliminary analysis of the client’s needs and requirements. We carry out an analysis of the existing IT infrastructure to understand the current situation and identify any problems. On this basis, we create a service plan that takes into account the client’s needs.

We determine the scope of services to be provided. This may include technical support, infrastructure monitoring, data protection, software updates, etc.

The service delivery process is an organised and well-planned sequence of activities to provide technical support, IT infrastructure management and data security. As a result, you can focus on your core business objectives, safe in the knowledge that your IT infrastructure is in the right hands.

Why Grant Thornton?

We support our clients at all stages of building a secure business. We know how to make IT security effective and simple. It is not just our job, it is our passion. And that is why we provide the highest level of service.

  • 500+

    projects delivered across many sectors and for organisations of all sizes

  • 300+

    clients satisfied with our information security and cybersecurity support

  • 60

    people on our team of experts in the fields of IT, security and business continuity

To date, we have helped ensure the digital security of the following clients:

WonderMiles

Travel

  • Scope of service

    Web application security testing

Meniga

IT services

  • Scope of service

    Preparation for management system certification to ISO 27001

Biuro Informacji Kredytowej

Accounting & finance

  • Scope of service

    Web application security testing

S&T

IT services

  • Scope of service

    vCISO – maintenance and development of an information security management system

DDB Group

Advertising agency

  • Scope of service

    IT support through body leasing, full IT outsourcing, lease-back of reception and assistant staff

TCHIBO Coffee Service

Manufacturer of coffee and related products

  • Scope of service

    Full IT outsourcing, IT support

Adecco

HR solutions provider

  • Scope of service

    IT support, including body leasing, ongoing resolution of IT issues, infrastructure development

HERKULES

Hire of lifting equipment

  • Scope of service

    Full IT outsourcing

JSW S.A.

Coal producer

  • Scope of service

    Support to internal IT function

Callstack.io

Web development

  • Scope of service

    vCISO – maintenance and development of an information security management system

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Business IT support (IT outsourcing)

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