Such situations often raise a number of questions: how to prepare the required documentation, what to expect during the inspection process, what inspectors may require, and how to communicate effectively when language barriers exist. In these circumstances, support from local specialists with a thorough understanding of both Polish labour regulations and inspection practices can prove invaluable.
Client profile from renewable energy industry
The client is a company registered in Poland and operating in the renewable energy sector. The company is part of an international corporate group, with its parent entity located outside Poland. The Polish operation employs one individual working under a task-based working time arrangement.
Notification of a planned Polish State Labour Inspectorate inspection
The company received formal notification of the Labour Inspectorate’s intention to initiate an inspection. This required the preparation of relevant documentation and the establishment of effective communication with the inspector.
The process was particularly challenging because the individuals responsible on the client’s side did not speak Polish, making it difficult to manage correspondence and respond to the inspector’s requests efficiently.
Proposed and implemented solutions in the renewable energy company
Grant Thornton’s Outsourcing Department guided the client through the entire inspection process, providing support both in preparing the required documentation and in communicating with the labour inspector. As part of the engagement, the team prepared and submitted the necessary documents, including:
- documentation relating to current and former employees,
- employee registration forms,
- salary payment confirmations,
- employee absence records,
- internal company policies and regulations,
- additional explanations requested by the inspector during the inspection.
The inspection was conducted remotely. Throughout the process, Grant Thornton supported the client at every stage, managing communication with the inspector on behalf of the company’s English-speaking contact person.
Benefits for the Client from the renewable energy company
With the support of specialists from Grant Thornton’s Outsourcing Department, the company was able to prepare efficiently for the inspection and navigate the entire process smoothly. The inspection concluded successfully, providing the client with confidence that its employee documentation and HR and payroll processes were being managed in compliance with applicable Polish regulations.
FAQ – Labour Inspectorate (PIP) Inspections in Poland
Why can a Labour Inspectorate (PIP) inspection be challenging for foreign companies operating in Poland?
How should a company prepare for a PIP inspection?
What are the benefits of professional support during a PIP inspection?
Read more:
- Support in account mapping for JPK CIT reporting. Accounting outsourcing for the construction industry
- Accounting outsourcing in the IT Industry. Reporting within an international group of companies
- Payroll and HR outsourcing for a company in the wind energy sector. Assistance in regularizing the status of a non-resident payroll company in Poland
- Accounting outsourcing in the food industry. Emergency accounting support in times of internal staffing crises
- Outsourcing accounting in the music industry. Adapting accounting processes to Polish regulations
- HR services for a pharmaceutical company. Streamlining HR processes in an international corporation
