Given the complexity of these requirements, employers often choose to provide professional external support to help employees meet their obligations towards Polish authorities accurately and on time.
Client profile from banking sector
The client is a foreign banking-sector company that employs an individual working in Poland despite having no registered office or branch in the country. As a result, the employee was required to independently manage tax obligations and certain social security-related responsibilities towards Polish institutions.
Payroll support for employees working in Poland of foreign companies
The foreign employer required a solution that would ensure accurate calculations while also providing ongoing support to an employee burdened with payer-related obligations.
The situation was further complicated by the fact that the employee worked partly in Poland and partly abroad during each month. Such a working arrangement required a detailed analysis to determine the correct payroll treatment and to establish in which country taxes and social security contributions should be paid.
Proposed and implemented solutions in banking sector
Experts from Grant Thornton’s Outsourcing Department, working closely with specialists from the Advisory Department, developed a remuneration allocation model covering both Poland and the foreign jurisdiction.
The team established rules determining which portion of the employee’s tax liabilities should be settled in Poland and which portion abroad. In addition, the appropriate country for social security coverage was identified.
Based on these arrangements, Grant Thornton’s Outsourcing Department prepares and provides the employee with all necessary calculations and supporting information, enabling compliant and timely settlements. The service includes:
- supporting the transfer of Polish Social Insurance Institution (ZUS) contribution payer responsibilities and assisting with ZUS registration where those responsibilities are assumed by the employee,
- educating the employee on the differences between employment by a Polish company and employment by a foreign company without a registered office or branch in Poland,
- preparing monthly calculations of taxes and social security contributions payable in Poland,
- submitting monthly ZUS settlement declarations on behalf of the employee.
Benefits for the Client in banking sector
Thanks to the implemented solution, the company gained confidence that all tax and social security obligations were being fulfilled in compliance with applicable regulations. At the same time, the employee received professional support that provided a level of comfort and security comparable to that of a standard employment arrangement with a Polish company.
The transparency of the process and the availability of expert guidance also contributed to strengthening the relationship between the employer and the employee.
Frequently Asked Questions About HR & Payroll Support for Companies Without a Registered Office or Branch in Poland
What obligations does an employee have when employed by a foreign company that has no registered office or branch in Poland?
What challenges arise when an employee works in more than one country?
What does HR and payroll support for foreign companies without a registered office or branch in Poland involve?
What benefits does external support provide to employees and employers without a registered office or branch in Poland?
Read more:
- HR and payroll services for the renewable energy sector. Support during a Polish State Labour Inspectorate (PIP) inspection for a foreign company
- Support in account mapping for JPK CIT reporting. Accounting outsourcing for the construction industry
- Accounting outsourcing in the IT Industry. Reporting within an international group of companies
- Payroll and HR outsourcing for a company in the wind energy sector. Assistance in regularizing the status of a non-resident payroll company in Poland
- Accounting outsourcing in the food industry. Emergency accounting support in times of internal staffing crises
- Outsourcing accounting in the music industry. Adapting accounting processes to Polish regulations
- HR services for a pharmaceutical company. Streamlining HR processes in an international corporation
